First Student | Careers

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Shop Administrator (Fleet Maintenance)

Full-Time | Day Shift | Permanent

First Student is the largest student transportation provider in North America, safely transporting millions of students every day. We're looking for a highly organized and detail‑driven Shop Administrator to support our fleet maintenance operations in Winnipeg.

This position is essential to keeping our buses safe, compliant, and road‑ready by overseeing parts, work orders, and day‑to‑day shop coordination.

What You'll Do

Parts & Inventory Coordination

Order, receive, and track parts for school buses and fleet vehicles
Issue and manage Purchase Orders (POs)
Maintain accurate inventory records and monitor backorders
Work closely with vendors to ensure timely delivery
Support warranty parts processing and documentation

Service Writing & Work Order Administration

Open, update, and close work orders in maintenance software
Assist with scheduling preventive maintenance and safety inspections
Ensure accurate documentation of labour, parts, and repairs
Track outstanding work and follow up as needed
Maintain records to support inspections and regulatory compliance

Shop Operations Support

Issue and control vehicle keys
Assist technicians with parts lookups and repair history
Help coordinate daily shop workflow and priorities
Maintain organized electronic and physical records
Support reporting, compliance, and administrative needs for shop leadership

What You Bring

Experience in automotive, heavy‑duty, or fleet parts environments (preferred)
Service writer or shop administration experience is an asset
Strong computer skills (MS Office; inventory or fleet maintenance systems)
Excellent organization, accuracy, and multitasking ability
Strong communication skills and a professional attitude
Ability to thrive in a fast‑paced, safety‑focused environment

Why You'll Love Working With Us

Stable, year‑round employment
Competitive pay
Comprehensive benefits package
A safety‑first culture
Supportive team environment
Opportunities for growth within a national organization

At First Student, we are committed to equal opportunity and an inclusive workplace. We welcome candidates from all backgrounds and experiences.

Apply today and become a key part of the team that keeps our fleet running safely and efficiently.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

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Shop Administrator (Fleet Maintenance)

Full-Time | Day Shift | Permanent

This position is essential to keeping our buses safe, compliant, and road‑ready by overseeing parts, work orders, and day‑to‑day shop coordination.

What You'll Do

Parts & Inventory Coordination

Order, receive, and track parts for school buses and fleet vehicles
Issue and manage Purchase Orders (POs)
Maintain accurate inventory records and monitor backorders
Work closely with vendors to ensure timely delivery
Support warranty parts processing and documentation

Service Writing & Work Order Administration

Open, update, and close work orders in maintenance software
Assist with scheduling preventive maintenance and safety inspections
Ensure accurate documentation of labour, parts, and repairs
Track outstanding work and follow up as needed
Maintain records to support inspections and regulatory compliance

Shop Operations Support

Issue and control vehicle keys
Assist technicians with parts lookups and repair history
Help coordinate daily shop workflow and priorities
Maintain organized electronic and physical records
Support reporting, compliance, and administrative needs for shop leadership

What You Bring

Experience in automotive, heavy‑duty, or fleet parts environments (preferred)
Service writer or shop administration experience is an asset
Strong computer skills (MS Office; inventory or fleet maintenance systems)
Excellent organization, accuracy, and multitasking ability
Strong communication skills and a professional attitude
Ability to thrive in a fast‑paced, safety‑focused environment

Why You'll Love Working With Us

Stable, year‑round employment
Competitive pay
Comprehensive benefits package
A safety‑first culture
Supportive team environment
Opportunities for growth within a national organization

At First Student, we are committed to equal opportunity and an inclusive workplace. We welcome candidates from all backgrounds and experiences.

Apply today and become a key part of the team that keeps our fleet running safely and efficiently.

First for a reason:

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Programs & Services
- Home to School
  Full-service student transportation
- Special Needs Transportation
  Service, training & support
- Alternative Transportation
  Non-yellow bus services
- Non-Contract Services
  À la carte services
- Charter Bus & Van Rental
  After school, field trips & events
Technology
- Halo™
  Our proprietary technology platform
- First View®
  Vehicle tracking – districts & parents
Electrification
- Electric Buses
  Sustainable fleet solutions
- First Charge™
  Above-ground charging infrastructure
Safety & Training
- Safety Culture
  Practices, processes & technology
- Driver Training
  Comprehensive programs for drivers
- First Serves®
  Student support training program
- Safety Dog
  Our safety ambassador mascot
About
- About
  The leader in student transportation
- Leadership
  Meet our team
- Newsroom
  Media kit, news & stats
- Press Releases
  Recent happenings & developments
- Investor Relations
  Financials, sustainability & ESG
Contact
- Partner with Us
  Improve your student experience
- Contact Form
  Connect with us
- Submit an RFP
  Request a competitive proposal
- Feedback
  Community feedback portal
- Mergers & Acquisitions
  Our step-by-step process
Careers
Submit an RFP
Book a Bus
Contact

Programs & Services
- Home-to-School
  Full-service student transportation
- Special Needs Transportation
  Service, training & support
- Alternative Transportation
  Non-yellow bus services
- Non-Contract Services
  À la carte services
- Charter Bus & Van Rental
  After school, field trips & events
Technology
- HALO™
  Our proprietary technology platform
- First View®
  Vehicle tracking – districts & parents
Electrification
- Electric Buses
  Sustainable fleet solutions
- First Charge™
  Above-ground charging infrastructure
Safety & Training
- Safety Culture
  Practices, processes & technology
- Driver Training
  Comprehensive programs for drivers
- First Serves®
  Student support training program
- Safety Dog
  Our safety ambassador mascot
About
- About First Student
  The leader in student transportation
- Leadership
  Meet our team
- Newsroom
  Media kit, news & stats
- Press Releases
  Recent happenings & developments
- Investor Relations
  Financials & investor relations events
Contact
- Partner with Us
  Improve your student experience
- Contact Us
  Connect with us
- Submit an RFP
  Request a competitive proposal
- Provide Feedback
  Community feedback portal
- Mergers & Acquisitions
  Our step-by-step process

Shop administrator

First Student

Winnipeg, Manitoba, CA

Full Time

35 Melnick Road Winnipeg, MB R3X 1V5 Canada

Shop Administrator (Fleet Maintenance)Full-Time | Day Shift | Permanent First Student is the largest student transportation provider in North America,...

Posted 2026-03-02

Apply Now

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What You'll Do

Parts & Inventory Coordination

Service Writing & Work Order Administration

Shop Operations Support

What You Bring

Why You'll Love Working With Us

What You'll Do

Parts & Inventory Coordination

Service Writing & Work Order Administration

Shop Operations Support

What You Bring

Why You'll Love Working With Us

Shop administrator

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