First Student | Careers

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The Executive Assistant to the Senior Vice President & General Counsel provides highly strategic administrative and operational support to the organization\'s Chief Legal Officer. This role serves as a trusted partner to the General Counsel and plays a critical role in supporting legal department operations, Board of Directors coordination, governance activities, and modernization of legal administrative processes.

The ideal candidate is highly organized, technologically proficient, and capable of managing confidential and complex matters with discretion. This position requires exceptional judgment, strong communication skills, and the ability to anticipate needs while operating in a fast-paced executive environment.

Major Responsibilities

Executive & Administrative Support

Provide high-level executive administrative support to the SVP & General Counsel, including complex calendar management, meeting coordination, and executive correspondence.
Manage competing priorities and proactively anticipate scheduling conflicts, deadlines, and operational needs.
Coordinate executive travel arrangements and prepare detailed itineraries.
Prepare meeting agendas, briefing materials, and presentations for executive leadership meetings.

Board & Governance Support

Support the General Counsel in coordinating Board of Directors and committee activities, including preparation and distribution of board materials.
Assist with board meeting logistics, scheduling, and communication with board members and executive leadership.
Maintain board records, governance documentation, and meeting minutes as required.
Support management of board portal platforms and digital board materials to improve efficiency and security.

Legal Department Operations

Coordinate administrative operations for the Legal Department, ensuring timely and organized management of legal documentation and workflows.
Maintain confidential legal files, records, and corporate documentation.
Assist in preparing standard legal documents using established templates under attorney supervision.
Serve as a liaison between the legal department, internal business partners, and external legal counsel.
Support management of subpoenas, service of process notifications, and other routine legal requests as directed.
Assist with litigation-related coordination including documentation gathering, legal holds, and tracking matters as needed.

Technology & Process Modernization

Support the modernization of legal department processes through the implementation and maintenance of digital tools, document management systems, and workflow automation.
Identify opportunities to improve administrative efficiency through technology solutions and improved processes.
Assist in maintaining electronic legal records and improving document management practices.

Project Management & Special Initiatives

Assist with strategic projects initiated by the General Counsel, including legal operations initiatives and department improvements.
Track key deliverables and deadlines across multiple projects.
Coordinate cross-functional communication with internal teams and external partners.

Minimum Experience or Skills

Bachelor\'s degree preferred or equivalent professional experience.
Paralegal certification or legal operations training is a plus but not required.
4 days a week in office
8-10+ years of executive assistant experience, preferably supporting C-suite executives or senior legal leadership.
Experience supporting legal departments, corporate governance, or board functions strongly preferred.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite and collaboration tools.
Experience with board portals, document management systems, or legal technology platforms preferred.
Ability to manage highly confidential information with discretion and professionalism.
Strong problem-solving skills and proactive mindset.
Ability to operate effectively in a fast-paced, executive-level environment.

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia\'s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.

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Major Responsibilities

Executive & Administrative Support

Provide high-level executive administrative support to the SVP & General Counsel, including complex calendar management, meeting coordination, and executive correspondence.
Manage competing priorities and proactively anticipate scheduling conflicts, deadlines, and operational needs.
Coordinate executive travel arrangements and prepare detailed itineraries.
Prepare meeting agendas, briefing materials, and presentations for executive leadership meetings.

Board & Governance Support

Support the General Counsel in coordinating Board of Directors and committee activities, including preparation and distribution of board materials.
Assist with board meeting logistics, scheduling, and communication with board members and executive leadership.
Maintain board records, governance documentation, and meeting minutes as required.
Support management of board portal platforms and digital board materials to improve efficiency and security.

Legal Department Operations

Coordinate administrative operations for the Legal Department, ensuring timely and organized management of legal documentation and workflows.
Maintain confidential legal files, records, and corporate documentation.
Assist in preparing standard legal documents using established templates under attorney supervision.
Serve as a liaison between the legal department, internal business partners, and external legal counsel.
Support management of subpoenas, service of process notifications, and other routine legal requests as directed.
Assist with litigation-related coordination including documentation gathering, legal holds, and tracking matters as needed.

Technology & Process Modernization

Support the modernization of legal department processes through the implementation and maintenance of digital tools, document management systems, and workflow automation.
Identify opportunities to improve administrative efficiency through technology solutions and improved processes.
Assist in maintaining electronic legal records and improving document management practices.

Project Management & Special Initiatives

Assist with strategic projects initiated by the General Counsel, including legal operations initiatives and department improvements.
Track key deliverables and deadlines across multiple projects.
Coordinate cross-functional communication with internal teams and external partners.

Minimum Experience or Skills

Bachelor\'s degree preferred or equivalent professional experience.
Paralegal certification or legal operations training is a plus but not required.
4 days a week in office
8-10+ years of executive assistant experience, preferably supporting C-suite executives or senior legal leadership.
Experience supporting legal departments, corporate governance, or board functions strongly preferred.
Exceptional organizational and multitasking abilities.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office Suite and collaboration tools.
Experience with board portals, document management systems, or legal technology platforms preferred.
Ability to manage highly confidential information with discretion and professionalism.
Strong problem-solving skills and proactive mindset.
Ability to operate effectively in a fast-paced, executive-level environment.

First for a reason:

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This position combines advanced data analysis, business intelligence, and system expertise to improve information quality, streamline workflows, and deliver actionable insights that drive operational and strategic decisions. The Senior Analyst supports data accuracy, governance, and analytical reporting across the organization\'s Risk Management Information System (RMIS) and related analytical tools. The role works closely with leadership, ensuring that all reporting and data used for business decisions is consistent, meaningful, and trusted.

Major Responsibilities

Analytics & Reporting

Design, build, and maintain interactive dashboards and reports using RMIS, Reporting Tools and Excel.
Create recurring and ad hoc reports for senior leadership, including KPIs, financial tie-outs, and trend summaries.
Develop and maintain datasets and analytical scripts to improve data preparation efficiency.
Build PowerPoint presentations that summarize findings and key business insights in a clear, professional format.
Provide accurate and timely analysis that supports operational and strategic decisions.
Assist with financial reconciliation between RMIS data, claim payments, and financial reports to ensure alignment across systems.
Provide analytical and validation support during reconciliation cycles and audits.

Data Accuracy & Governance

Ensure consistency, completeness, and accuracy across all datasets and reports.
Maintain data definitions, field logic, and calculation rules within RMIS.
Conduct regular validation cycles, reconciliations, and data audits to support reporting reliability.
Serve as data steward, ensuring governance and transparency of metrics used across teams.

System & Workflow Support

Serve as a key RMIS administrator, maintaining user hierarchy, permissions, and reporting logic.
Configure and update calculated metrics, forms, and layouts based on business requirements.
Collaborate with IT and vendors only as needed for technical troubleshooting or enhancements.
Identify opportunities to automate recurring workflows and reduce manual data handling.

Cross-Functional Collaboration

Work closely with Risk, Finance, and Operations leaders to align reporting outputs with business priorities.
Translate complex data into insights that non-technical audiences can easily understand.
Support training and documentation for system users and internal stakeholders.

Financial Integrity & Collaboration

Work closely with the Claims Team to validate financial data, including reserves, payments, and transaction accuracy across RMIS and accounting systems.
Review and reconcile claim financials regularly to ensure alignment between RMIS, vendor data, and internal financial reports.
Coordinate with RMIS vendors on system mapping, financial field logic, and improvements that enhance accuracy and audit readiness.
Support reporting and documentation requirements for state regulatory agencies related to self-insurance programs, audits, and compliance filings.
Assist with month-end, quarter-end, and year-end reconciliation cycles by providing analytical reviews, variance explanations, and validation support.

Continuous Improvement

Recommend and implement improvements to dashboards, processes, and analytical logic.
Stay current with Reporting Tools like (Tableau/Power BI/Domo/Cognos Etc), SQL, and Python practices relevant to reporting automation and performance analysis.
Assist leadership in developing a consistent reporting structure across multiple risk domains.

Decision Making

Exercises independent judgment in report design, data validation, and analysis.
Recommend improvements to processes and reporting to enhance data-driven decision-making.
Prioritizes analytics requests based on urgency, business value, and impact.

Minimum Education & Certifications Required

Bachelor\'s Degree preferred (Data Analytics, Statistics, Finance, or related field).
High School Diploma or equivalent required.

Experience & Skills Required

5+ years of experience in Risk, Insurance, Finance, or a related analytical field.
Experience in financial and actuarial analysis preferred.
Strong knowledge of SQL for querying, validation, and data integration.
Proficient in Python or R for data preparation, automation, and analytics.
Advanced skills in MS Office, including Excel, Access, and PowerPoint for reporting and presentations.
Experience with data visualization tools such as Power BI, Tableau, Domo or Cognos.
Strong analytical and problem-solving abilities with attention to accuracy and detail.
Effective oral, written, and presentation skills for communicating analytical results.
Experience with Salesforce/CRM platforms preferred.
Experience with ETL tools (e.g., Data Factory, Alteryx) is a plus.
Knowledge of data modeling (e.g., dbt) and data governance practices is a plus.

First for a reason:

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Major Responsibilities

Analytics & Reporting

Design, build, and maintain interactive dashboards and reports using RMIS, Reporting Tools and Excel.
Create recurring and ad hoc reports for senior leadership, including KPIs, financial tie-outs, and trend summaries.
Develop and maintain datasets and analytical scripts to improve data preparation efficiency.
Build PowerPoint presentations that summarize findings and key business insights in a clear, professional format.
Provide accurate and timely analysis that supports operational and strategic decisions.
Assist with financial reconciliation between RMIS data, claim payments, and financial reports to ensure alignment across systems.
Provide analytical and validation support during reconciliation cycles and audits.

Data Accuracy & Governance

Ensure consistency, completeness, and accuracy across all datasets and reports.
Maintain data definitions, field logic, and calculation rules within RMIS.
Conduct regular validation cycles, reconciliations, and data audits to support reporting reliability.
Serve as data steward, ensuring governance and transparency of metrics used across teams.

System & Workflow Support

Serve as a key RMIS administrator, maintaining user hierarchy, permissions, and reporting logic.
Configure and update calculated metrics, forms, and layouts based on business requirements.
Collaborate with IT and vendors only as needed for technical troubleshooting or enhancements.
Identify opportunities to automate recurring workflows and reduce manual data handling.

Cross-Functional Collaboration

Work closely with Risk, Finance, and Operations leaders to align reporting outputs with business priorities.
Translate complex data into insights that non-technical audiences can easily understand.
Support training and documentation for system users and internal stakeholders.

Financial Integrity & Collaboration

Work closely with the Claims Team to validate financial data, including reserves, payments, and transaction accuracy across RMIS and accounting systems.
Review and reconcile claim financials regularly to ensure alignment between RMIS, vendor data, and internal financial reports.
Coordinate with RMIS vendors on system mapping, financial field logic, and improvements that enhance accuracy and audit readiness.
Support reporting and documentation requirements for state regulatory agencies related to self-insurance programs, audits, and compliance filings.
Assist with month-end, quarter-end, and year-end reconciliation cycles by providing analytical reviews, variance explanations, and validation support.

Continuous Improvement

Recommend and implement improvements to dashboards, processes, and analytical logic.
Stay current with Reporting Tools like (Tableau/Power BI/Domo/Cognos Etc), SQL, and Python practices relevant to reporting automation and performance analysis.
Assist leadership in developing a consistent reporting structure across multiple risk domains.

Decision Making

Exercises independent judgment in report design, data validation, and analysis.
Recommend improvements to processes and reporting to enhance data-driven decision-making.
Prioritizes analytics requests based on urgency, business value, and impact.

Minimum Education & Certifications Required

Bachelor\'s Degree preferred (Data Analytics, Statistics, Finance, or related field).
High School Diploma or equivalent required.

Experience & Skills Required

5+ years of experience in Risk, Insurance, Finance, or a related analytical field.
Experience in financial and actuarial analysis preferred.
Strong knowledge of SQL for querying, validation, and data integration.
Proficient in Python or R for data preparation, automation, and analytics.
Advanced skills in MS Office, including Excel, Access, and PowerPoint for reporting and presentations.
Experience with data visualization tools such as Power BI, Tableau, Domo or Cognos.
Strong analytical and problem-solving abilities with attention to accuracy and detail.
Effective oral, written, and presentation skills for communicating analytical results.
Experience with Salesforce/CRM platforms preferred.
Experience with ETL tools (e.g., Data Factory, Alteryx) is a plus.
Knowledge of data modeling (e.g., dbt) and data governance practices is a plus.

First for a reason:

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Programs & Services
- Home to School
  Full-service student transportation
- Special Needs Transportation
  Service, training & support
- Alternative Transportation
  Non-yellow bus services
- Non-Contract Services
  À la carte services
- Charter Bus & Van Rental
  After school, field trips & events
Technology
- Halo™
  Our proprietary technology platform
- First View®
  Vehicle tracking – districts & parents
Electrification
- Electric Buses
  Sustainable fleet solutions
- First Charge™
  Above-ground charging infrastructure
Safety & Training
- Safety Culture
  Practices, processes & technology
- Driver Training
  Comprehensive programs for drivers
- First Serves®
  Student support training program
- Safety Dog
  Our safety ambassador mascot
About
- About
  The leader in student transportation
- Leadership
  Meet our team
- Newsroom
  Media kit, news & stats
- Press Releases
  Recent happenings & developments
- Investor Relations
  Financials, sustainability & ESG
Contact
- Partner with Us
  Improve your student experience
- Contact Form
  Connect with us
- Submit an RFP
  Request a competitive proposal
- Feedback
  Community feedback portal
- Mergers & Acquisitions
  Our step-by-step process
Careers
Submit an RFP
Book a Bus
Contact

Programs & Services
- Home-to-School
  Full-service student transportation
- Special Needs Transportation
  Service, training & support
- Alternative Transportation
  Non-yellow bus services
- Non-Contract Services
  À la carte services
- Charter Bus & Van Rental
  After school, field trips & events
Technology
- HALO™
  Our proprietary technology platform
- First View®
  Vehicle tracking – districts & parents
Electrification
- Electric Buses
  Sustainable fleet solutions
- First Charge™
  Above-ground charging infrastructure
Safety & Training
- Safety Culture
  Practices, processes & technology
- Driver Training
  Comprehensive programs for drivers
- First Serves®
  Student support training program
- Safety Dog
  Our safety ambassador mascot
About
- About First Student
  The leader in student transportation
- Leadership
  Meet our team
- Newsroom
  Media kit, news & stats
- Press Releases
  Recent happenings & developments
- Investor Relations
  Financials & investor relations events
Contact
- Partner with Us
  Improve your student experience
- Contact Us
  Connect with us
- Submit an RFP
  Request a competitive proposal
- Provide Feedback
  Community feedback portal
- Mergers & Acquisitions
  Our step-by-step process

Executive Assistant

First Student

Cincinnati, Ohio, US

Full Time

191 Rosa Parks St Suite 800 Cincinnati, OH 45202 United States of America

The Executive Assistant to the Senior Vice President & General Counsel provides highly strategic administrative and operational support to the organiz...

Posted 2026-04-02

Sr. Risk Data and Systems Analyst

First Student

Cincinnati, Ohio, US

Full Time

191 Rosa Parks St Suite 800 Cincinnati, OH 45202 United States of America

This position combines advanced data analysis, business intelligence, and system expertise to improve information quality, streamline workflows, and d...

Posted 2026-04-02

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Executive Assistant

Sr. Risk Data and Systems Analyst

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